Systematic GeeksNever miss another lead
Every enquiry answered in seconds, qualified automatically, and booked into your calendar while your competitors are still checking their inbox.
First to respond usually winsEveryone tells you to “use AI.”
We build AI that’s
actually useful.
Done-for-you automations that kill your manual busywork: leads answered in seconds, admin and ops that run themselves. Built inside the tools you already use, for businesses of any size. Best part? The first one’s free.
Claim your free AI build
No hard sell. Leave your card at home.
- Systems live in 7–14 days
- 7 clients on camera below
Busywork is
eating your week.
You didn’t start a business to be buried in admin, losing hours to sh#t that should be automated. But here you are.
- “The enquiry came in at lunch. I got to it at 9pm. They’d gone with someone else.”
- “Invoices, reminders, follow-ups. It’s 11pm and I’m still doing admin.”
- “I can’t justify another hire just to keep up with the paperwork.”
Whether you’re a solo operator or leading large teams, it’s the same trap: the work that grows the business loses to the work that just keeps it alive.
Here’s what we
actually do.
We build custom AI automations, done for you, wired into the tools you already use. Think your CRM, your calendar, your inbox. When something new is worth adding, we build it to fit how you already work. Not another tool for your team to absolutely hate.
Backend systems that actually work
Tired of juggling six platforms and doing everything manually? We build automations that handle admin, streamline workflows, and keep operations running without you.
So nothing falls through the cracksAI that actually gets used
Not another dashboard nobody opens. We find where AI genuinely fits your business, from data integration to a full AI audit, and build automations your team leans on daily.
Useful beats impressiveScale without growing your team
Most businesses scale chaos. You’ll scale systems. We eliminate bottlenecks across sales, ops and delivery, so growth doesn’t mean more headcount.
No burnout requiredHow it works.
Three steps.
-
01
A free 45-minute call
We dig into your business and find the bottlenecks, time sinks and manual processes costing you the most. No guesswork. You leave with the map either way.
-
02
We build it to fit
We design and build the automation and shape it around how you already work. When a new piece earns its place, we make it slot into your flow. No disruption, nothing to rip out. Most systems are live in 7 to 14 days.
-
03
It runs. You get hours back
Your system starts working immediately. We monitor it, tweak what needs tweaking, and keep it running smoothly while you get on with the real work.
The question everyone asks.
“Why is the first
one free?”
No catch. No watered-down demo. We find the ugliest time sink in your business and build the automation that kills it. Properly, in your tools, for free.
Because once you watch one system handle a job you hated, you’ll spot ten others. It’s basically a Costco taste test: nearly everyone comes back for seconds, and that’s our business model.
Imagine this:
Less than an hour
of admin a week.
The quoting, the chasing, the onboarding, the admin that eats your nights. All handled the moment it happens, without you touching it. Not some extra tool you have to log into. Just a robot in your corner, doing the sh#t you don’t want to do.
More revenue,
on autopilot.
Every enquiry, task and follow-up handled in seconds, at 2am or 2pm, with the same care on your busiest week as on your quietest. Speed to lead is so important, and so often overlooked. Let AI handle it so you don’t have to.
You go back to running
your business.
Not the operator. Not the bottleneck. Not the one still doing admin at 11pm because no one else will. You wake up to work already done, decisions already teed up, and a business that grew a little while you slept. You started your business for some kind of freedom. Don’t let its admin imprison you anymore.
Save hours
every week
The repetitive work, gone. Handled by systems that never get bored, sick or distracted.
Close
more deals
No lead goes cold. Instant follow-up, intelligent nurture, calls booked straight into your diary.
Grow while
you sleep
Scale output without scaling headcount. Most businesses scale chaos; you’ll scale systems.
Don’t take our word for it.
What our clients
are saying.
Real faces, real businesses, real results, across gyms, agencies, talent management and coaching. They all had problems AI solved.
382%
increase in 5-star reviews, and a record sales month.
“We had our record month ever in sales! A 382% increase in 5-star reviews. Jake & Kade are proactive and great to work with.”
Andrew Fraser · LTYB Strathmore
“The moment we switched over to their setup, everything changed. Replies started coming in immediately and calls started booking again.”
“Super knowledgeable, patient, and they get results. I run a similar business and even I enlisted them to help me grow.”
“There hasn’t been a problem with our business the Systematic Geeks team hasn’t been able to solve! Responsive and great to work with.”
“Jake and Kade are among the most professional and reliable freelancers I’ve worked with. They bring both technical expertise and strategic thinking to every project.”
“Kade is incredibly knowledgeable when it comes to cold email, AI, and lead sourcing. He also has a great ability to explain things clearly.”
“I wish I did this sooner.”
The geeks behind
the systems.
Building and testing systems for service businesses since 2021. Two founders who answer their own phone.
Kade Harris
Co-founder · 70.3 Ironman finisher
Months of early alarms, long sessions, and zero shortcuts to cross one finish line. That kind of boring consistency is exactly what we build into your business: systems that show up every single day, whether you feel like it or not.
Jake Cawfield
Co-founder · Bodybuilding competitor
Weeks of doing the unglamorous things daily, then stepping on stage to be judged on the result. Discipline compounds, in training and in business. We bring the same standard to every system we ship.
Why us, and not
the other options?
vs. DIY ChatGPT
You’re probably using ChatGPT already, but it doesn’t follow up your leads at 2am or fire things off in the background for you. We wire automations into your tech stack so they run without anyone touching them. Processes sped up, days freed up, no prompting required.
vs. a freelancer
One-off scripts are bound to have something go wrong eventually. And once the freelancer’s gone (like a fart in the wind), you’re left on your lonesome. We’ve been building for service businesses since 2021, and we monitor and optimise what we ship. When your tools change, we’re still here.
vs. a big agency
No three-month discovery phase, no retainer before you’ve seen value. Your first automation is free and most systems are live in 7 to 14 days. We earn the second one by delivering the first.
In case you forgot.
The first one
is still free.
That’s not a typo, and it’s not a trial. Your first automation gets scoped on the call, built in your tools, and put to work within two weeks, for exactly zero dollars.
The only thing you risk is finding out how much of your week a robot could already be doing.
Claim your free AI build
A 45-minute call. No hard sell. Leave your card at home.
45 minthe free strategy call
$0your first automation
7–14 daysfrom call to live system
You’re probably
wondering…
Is my business too small for this?
If manual work is eating your week, you’re the right size. We build for solo operators, gyms and studios, agencies, tradies, coaches and clinics, right up to multi-location organisations and brokerages. The question isn’t headcount, it’s how much of your week goes to work a system should be doing.
Will it replace my team?
No. It takes the robot work off your humans. Your team stops copy-pasting, chasing and re-typing, and gets back to the work you actually hired them for. Clients tell us their people are the biggest fans of the systems.
How long until something is live?
Most clients see their first system running within 7 to 14 days of the call. It starts working immediately, and we keep tuning it from there.
What if it doesn’t work for us?
Then you’ve lost nothing: the first automation is free, and the 45-minute call leaves you with a map of your bottlenecks either way. We monitor and tweak every system we ship until it earns its keep. That’s the whole point of proving it before you pay.
What exactly do you build?
Custom workflows and ops processes, instant lead follow-up and qualification, client communications, data integration between the tools you already run, and full AI audits. In plain terms: less admin, more output, and a business that runs without you.
We’ve already tried automation tools.
So have most of our clients. This isn’t a tool, it’s a done-for-you system: we scope it, build it, integrate it and maintain it. You don’t learn a platform. You just stop doing the job it replaced.
“But I have no idea
what AI can even do.”
That’s what the call is for. You bring the busywork, we bring the map. And if you want a taste before you book, here are a few things we’ve built lately.
Cold email infrastructure
Domains, inboxes, warm-up and sending, backed by a database that tracks every contact and reply. AI reads the responses and flags the interested ones for you.
Replies land, robots sort themLead scraping & enrichment
Targeted lists built from live sources like job boards, registries and directories, then enriched with verified emails, phones and LinkedIn profiles, each scored for confidence.
Lists that build themselvesTalent sourcing engine
Built for a staffing firm: type a role and a location, get back a ranked shortlist of candidates. Scraped, enriched, deduped and scored, with the outreach messages already drafted.
Hours of sourcing, in minutesAI document generation
Built for a business brokerage: sale documents that used to take days, drafted by AI in minutes inside a secure portal with company sign-in. Every broker sees only their own deals.
Days of drafting, goneCustom team management
One place for tasks, handovers and follow-ups, shaped around how the team actually works. No off-the-shelf project tool to wrestle with, no double-entry.
Built to fit, not to fightReview generation engine
The system behind that 382% number up the page: happy customers asked for a review at exactly the right moment, automatically, every time.
Reputation on autopilotStop doing work
a robot should.
One free automation, built inside your tools, live in about two weeks. We onboard a limited number of new builds each month so every system ships properly. Book the call and get yours scoped this week.
Claim your free AI build
Save hours every week · Close more deals · Grow while you sleep